Every IT asset follows a journey from manufacture through acquisition, deployment, active use, and eventually retirement and disposal. The Lifecycle panel captures the key dates and details at each stage.
The Lifecycle panel
- Manufacture Date: when the device was manufactured.
- Acquisition Date and Acquisition Method (Purchase, Lease, Donation, Transfer, BYOD, Rental).
- Deployment Date: when first put into active service.
- Planned Retirement Date: target date for end of service. Used by automations to send advance warnings.
- Actual Retirement Date: when the asset was actually retired.
- Disposal Date and Disposal Method.
- Data Wipe Date, Method, Verified, and Verified By: data sanitisation tracking.
- Replacement Asset: link to the IT asset that replaces this one.
The Retire action
Click Retire in the toolbar to move an asset to end-of-life status. This sets the status, records the retirement date, and optionally links a replacement asset.
Bulk Retire
For hardware refreshes or office closures, select assets in the grid and use Bulk Retire. Each asset has its status updated and retirement date recorded individually.
Lifecycle stages and status categories
The status category (Active, Inactive, Maintenance, Transition, End of Life) provides a high-level view of where assets sit. Filtering by End of Life shows all retired and disposed assets regardless of their specific status name.
ITAD History panel
If an asset has been through IT Asset Disposition, the ITAD History panel shows its disposition records, connecting the lifecycle to the formal disposal process including data wipe records and certificates.
Planning retirements
Set Planned Retirement Date when you know the expected end of life. The "Planned retirement approaching" automation sends a notification 60 days before the date, giving you time to procure replacements and plan data migration.
The lifecycle journey
- Manufactured: manufacture date recorded.
- Acquired: acquisition date and method recorded. Asset created in DemandFlow.
- Deployed: deployment date recorded. Asset assigned to a user.
- In Use: Active status. Depreciation runs, maintenance applies.
- Planned Retirement: date set. Automations begin warnings.
- Retired: Retire action used. Status moves to End of Life.
- Disposed: processed through ITAD. Disposal details recorded.
Not every asset passes through every stage. Leased assets may skip disposal if returned to the lessor. The Lifecycle panel accommodates different scenarios.