Disposition certificates provide formal compliance evidence for the ITAD process.
Certificate types
- Data Destruction Certificate: confirms data sanitisation per NIST 800-88 or equivalent standard.
- Recycling Certificate: confirms WEEE-compliant processing and environmentally responsible disposal.
- Duty of Care Certificate: waste transfer documentation required by environmental regulations.
- General Waste Transfer Certificate: standard waste handling documentation.
Scope
A certificate can cover an entire disposition order (batch certificate) or a specific line item (per-asset certificate). Use order-level for bulk processing. Use line-level for high-value or high-security assets where individual accountability is required.
Status workflow
Draft > Issued > Verified > Expired.
Key fields
- Issued By: the ITAD vendor who issued the certificate.
- Issued Date and Expiry Date.
- Standard: the compliance standard referenced.
- Asset Count: number of assets covered.
- Destruction Method: links to the destruction methods lookup.
Verification
Verified By and Verification Date track internal verification. This confirms that a vendor-issued certificate is genuine and covers the correct assets.
Documents panel
Upload the actual PDF certificate for permanent record retention.
Destruction Methods
The destruction methods lookup defines available processing methods:
- Category: Data Destruction, Physical Destruction, Component Separation, Chemical Processing.
- Compliance Standard: NIST 800-88, R2, e-Stewards, ADISA, BS EN 15713.
- Particle Size: for shredding methods.
- Suitable For: compatible media types (HDD, SSD, tape, paper, mixed).
- Certificate Required: flag that drives whether a certificate should be generated after processing.
Tips
- Always verify vendor-issued certificates against your asset list.
- Retain certificates indefinitely for audit and compliance purposes.
- Use the certificate required flag on destruction methods to ensure certificates are generated for every method that needs one.