DemandFlow Support Centre

IDN: Inbound Delivery Note

An inbound delivery note tracking goods receipt from a vendor, with quality checks, storage allocation, and compliance.

Default definition. This article describes the default IDN definition shipped with DemandFlow. Administrators can add, remove, rename, or re-type fields, change which ones are required, and alter the layout from the Definitions screen in Settings. Your tenant's current schema may differ from what is shown here. To read the current definition at any time, GET the DEFINITION object whose id matches IDN.

Entity properties

Property	Value
Entity code	`IDN`
Display name	Inbound Delivery Note
Plural	Inbound Delivery Notes
Level	25000

Use cases

IDN is the goods receipt entity, recording when physical deliveries arrive from vendors. It links to PO (purchase order) and VEN (vendor) to trace deliveries back to their procurement origin. The entity covers the full receiving workflow: tracking information (carrier, tracking number, waybill, container), receiving details (warehouse via SITE entity, dock/gate, bay, received/inspected by), quality checks (status, date, notes), package information (count, weight, volume, pallets, hazmat/fragile/temperature flags), documentation verification (invoice, packing list, certificates, customs), discrepancy management (type classification, description, resolution), storage instructions (location, temperature, humidity, special handling), put-away tracking, and compliance/audit (customs clearance, duties, taxes, regulatory compliance).

Fields

Delivery Information

Field	Type	Required	Notes
`name`	text	Yes	Delivery Name.
`status`	enum	Yes	Valid ids: `1` (Pending), `2` (In Transit), `3` (Received), `4` (Receiving), `5` (Partially Received), `6` (Completed), `7` (Cancelled).
`purchaseOrder`	reference → `PO`	Yes	Purchase Order.
`supplier`	reference → `VEN`	Yes	Vendor.
`supplierDeliveryRef`	text		Supplier Delivery Reference.
`expectedDeliveryDate`	date	Yes	Expected Delivery Date.
`actualDeliveryDate`	datetime		Actual Delivery Date.
`deliveryMethod`	enum		Valid ids: `1` (Standard Ground), `2` (Express), `3` (Next Day Air), `4` (Freight), `5` (Sea Freight), `6` (Air Freight), `7` (Courier), `8` (Supplier Delivery), `9` (Customer Collection).

Tracking Information

Field	Type	Notes
`carrierName`	text	Carrier Name.
`trackingNumber`	text	Tracking Number.
`trackingUrl`	text (URL)	Link to carrier tracking page
`waybillNumber`	text	Waybill Number.
`containerNumber`	text	Container/Pallet Number.

Receiving Details

Field	Type	Required	Notes
`receivingWarehouse`	reference → `SITE`	Yes	Receiving Warehouse.
`receivingDock`	text		Receiving Dock/Gate.
`receivingBay`	text		Receiving Bay.
`receivedBy`	reference → user		Received By.
`inspectedBy`	reference → user		Inspected By.
`qualityCheckStatus`	enum		Valid ids: `1` (Not Required), `2` (Pending), `3` (In Progress), `4` (Passed), `5` (Failed), `6` (Partially Passed).
`qualityCheckDate`	datetime		Quality Check Date.
`qualityNotes`	text (multi-line)		Quality Check Notes.

Package Information

Field	Type	Notes
`numberOfPackages`	number	Number of Packages.
`totalWeight`	number	Total Weight (kg).
`totalVolume`	number	Total Volume (m³).
`palletCount`	number	Pallet Count.
`temperatureControlled`	boolean	Temperature Controlled.
`hazardousMaterials`	boolean	Contains Hazardous Materials.
`fragileGoods`	boolean	Contains Fragile Goods.

Documentation

Field	Type	Notes
`invoiceNumber`	text	Invoice Number.
`invoiceDate`	date	Invoice Date.
`invoiceAmount`	number	Invoice Amount.
`packingListReceived`	boolean	Packing List Received.
`certificateOfOrigin`	boolean	Certificate of Origin.
`customsDocuments`	boolean	Customs Documents.
`qualityCertificates`	boolean	Quality Certificates.
`documentNotes`	text (multi-line)	Document Notes.

Discrepancies

Field	Type	Notes
`hasDiscrepancies`	boolean	Has Discrepancies.
`discrepancyType`	enum	Valid ids: `1` (Quantity Mismatch), `2` (Damaged Goods), `3` (Wrong Items), `4` (Missing Items), `5` (Extra Items), `6` (Quality Issues), `7` (Documentation Issues).
`discrepancyDescription`	text (multi-line)	Discrepancy Description.
`discrepancyResolution`	text (multi-line)	Resolution Actions.

Storage Instructions

Field	Type	Notes
`primaryStorageLocation`	text	Primary Storage Location.
`secondaryStorageLocation`	text	Secondary Storage Location.
`storageTemperature`	enum	Valid ids: `1` (Ambient), `2` (Refrigerated (2-8°C)), `3` (Frozen (-20°C)), `4` (Deep Frozen (-80°C)), `5` (Controlled Room Temp (15-25°C)).
`storageHumidity`	text	Storage Humidity Requirements.
`specialHandling`	text (multi-line)	Special Handling Instructions.

Inventory Allocation

Field	Type	Notes
`putAwayStatus`	enum	Valid ids: `1` (Not Started), `2` (In Progress), `3` (Completed), `4` (On Hold).
`putAwayDate`	datetime	Put-Away Date.
`putAwayBy`	reference → user	Put-Away By.
`inventoryAdjustmentRequired`	boolean	Inventory Adjustment Required.
`inventoryAdjustmentNotes`	text (multi-line)	Adjustment Notes.

Compliance Information

Field	Type	Notes
`regulatoryCompliance`	boolean	Regulatory Compliance Verified.
`customsClearance`	enum	Valid ids: `1` (Not Required), `2` (Pending), `3` (In Progress), `4` (Cleared), `5` (Hold), `6` (Rejected).
`customsReferenceNumber`	text	Customs Reference Number.
`importDuties`	number	Import Duties.
`importTaxes`	number	Import Taxes.
`complianceCertificates`	text (multi-line)	Compliance Certificates.

Audit Trail

Field	Type	Notes
`created`	datetime	Created On.
`ownerId`	reference → user	Created By.
`updated`	datetime	Last Updated.
`updatedId`	reference → user	Updated By.
`approvedBy`	reference → user	Approved By.
`approvalDate`	datetime	Approval Date.

Financial Information

Field	Type	Notes
`totalOrderValue`	number	Total Order Value.
`totalReceivedValue`	number	Total Received Value.
`varianceAmount`	number	Variance Amount.
`variancePercentage`	number	Variance %.

Document Attachments

Field	Type	Notes
`deliveryNoteUrl`	text (URL)	Link to scanned delivery note
`packingListUrl`	text (URL)	Link to packing list document
`invoiceUrl`	text (URL)	Link to invoice
`photosUrl`	text (URL)	Link to delivery photos or damage evidence
`qualityReportUrl`	text (URL)	Link to quality inspection report
`customsDocumentsUrl`	text (URL)	Link to customs clearance documents

Additional panels

Activity timeline panel attached.

Relationships

Lookups: purchaseOrder points at a PO record; supplier points at a VEN record; receivingWarehouse points at a SITE record; receivedBy points at a user; inspectedBy points at a user; putAwayBy points at a user; ownerId points at a user; updatedId points at a user; approvedBy points at a user.
Related lists: IDNLINE (format SUB|IDN), SUBCOMP (format SUB|IDN|SUBCOMP).

Creating a Inbound Delivery Note via the API

POST /v1/objects
Authorization: Bearer <your-pat>
Content-Type: application/json

{
  "entity":   "IDN",
  "level":    25000,
  "comboKey": "SUB:<your-sub-id>|ENT:",
  "name": "Example",
  "status": "1",
  "purchaseOrder": "",
  "supplier": ""
}

Listing Inbound Delivery Notes

# All records in your tenant
GET /v1/entities/IDN/SUB:<your-sub-id>

DemandFlow Support Centre

IDN: Inbound Delivery Note

IDN: Inbound Delivery Note

Entity properties

Use cases

Fields

Additional panels

Relationships

Creating a Inbound Delivery Note via the API

Listing Inbound Delivery Notes

See also

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